Practical Specification and Technical Writing for Engineers and Technical People - Live online course

Country: 
Oman
Category: 
Project Management
City: 
Online - Attend from your desk!
Course Scheduled Number: 
151033E-OM
Course start date: 
Friday, 30 October 2015
Course end date: 
Friday, 30 October 2015
Contact Person: 
Rosemary
Contact Email: 
[email protected]
Contact Telephone: 
+27 11 024 5520/1/2/3/4/5

 

THE COURSE
Researching and preparing technical documents
, especially technical specifications, calls for much effort and time. This online course is designed to give you step by step guidance to writing these documents in a professional manner, working within a cost and time framework.

The course will demonstrate techniques to establishing more effective communication between technical and non-technical staff and foster skills relating to problem identification and solutions, plus enhancing skills in information seeking, research and organising collected data in a non-conflicting, unambiguous manner.

 

YOU WILL LEARN HOW TO:

  • Systematically design and write accurate and comprehensive technical specifications
  • Write realistic specifications, thereby improving project management and performance 
  • Write clear and concise formal reports, equipment manuals and other technical documentation
  • Develop effective communication with technical as well as non-technical staff at all levels (from top management within the organisation to the end user in the home environment)
  • Brainstorm and identify technical problems and solutions
  • Collect, organise, analyse and evaluate information
  • Transfer technical information into powerful graphs, flowcharts and tables
  • Translate technical documents into captivating oral presentations

WHAT’S INCLUDED?

  • Four 50 minute live, practical sessions with your instructor and attendees 
  • The full technical eBook manual for “Practical Specification and Technical Writing for Engineers and Technical People” which includes course slides, cases studies, calculations and practical exercises
  • Four hours of additional in-depth video sessions covering many additional areas – yours to keep and watch at your convenience

WHO SHOULD ATTEND?

  • Engineering professionals (e.g. project and design engineers)
  • Maintenance planning staff
  • Maintenance/supervisory managers
  • Project team members in: manufacturing, process industries, tendering, contracting, marketing, procurement, feasibility study, research and development, utilities and local authorities
  • Technical personnel

PRE-REQUISITES:
A fundamental knowledge of basic technical writing of reports is expected and some understanding of what you want to achieve with specification writing.

COURSE OUTLINE
INTRODUCTION 

This is an intensive four (4) hour presentation; we will be emphasising sections under "LIVE SESSIONS" below. Full recordings will be provided for the lower intensity sessions (another four hours of video as detailed below) to review after the course.

COURSE STRUCTURE
Live Session - 1
INTRODUCTION TO TECHNICAL WRITING

  • Fundamentals of technical writing (clear, concise, accurate)

FORMATS OF TECHNICAL WRITING

  • Formal report
  • Technical memo reports
  • Technical proposals
  • Equipment/maintenance manuals
  • Journal articles

TYPES OF TECHNICAL REPORTS

  • Periodic
  • Progress
  • Research
  • Recommendation
  • Field
  • Feasibility

COMPILING THE REPORT

  • Establish a framework
  • Terms of reference 
  • Subject matter
  • Purpose for writing it
  • Reader of the report

Pre-recorded lecture - 1.1
STRUCTURE OF A TECHNICAL REPORT

  • Main sections 
  • Introduction
  • Findings
  • Observations
  • Discussions
  • Conclusion
  • Recommendations
  • Executive summary
  • Elements of technical writing
  • Factual versus opinion
  • Logical flow of writing
  • Results of research
  • Other sections 
  • Title page
  • Table of contents
  • Lists
  • Appendices
  • References

Live Session - 2
DEVELOPMENT PROCESS

  • Preparing to write (establish a writing objective)
  • Identify readers
  • Perform necessary research (including interviewing skills, listening process, note taking, reading process)
  • rganising the report
  • Methods of development (general to specific, specific to general, chronological, sequential, cause and effect, comparison, spatial)
  • Overview of conclusion/recommendations section

REPORT OUTLINE

  • Mind mapping
  • Outline formats (academic and engineering outline styles)
  • Rough draft    
  • Revising the report
  • Activate the writing (correct grammar, language, expressions and units of measures)
  • Simplify the writing (word/sentence/paragraph lengths, fog index)

Pre-recorded lecture - 2.1
FINALISING THE REPORT

  • Report appearance 
  • White space
  • Headings/sub-headings
  • Colour
  • Illustrations
  • Graphic material

VERBAL PRESENTATION OF YOUR REPORT

  • Preparing your presentation, using the report as guideline
  • Formulating the central message
  • Arranging the ideas, facts and supportive arguments logically
  • Mind mapping technique
  • Make a positive impact (appearance, gestures, eye contact, body language, style of speaking)
  • Using visual aids effectively (types of visual aid equipment, using the equipment correctly)
  • Maximising delivery (fielding questions, managing answers, handling difficult situations, short talk guidelines, impromptu sessions)

Live Session - 3
SPECIFICATION WRITING

  • Fundamentals of specification writing
  • Preparing the specification (customer, market, risk, product, scope)
  • Specification database (basic specification information, organising input from different specialists and sources)

 
STRUCTURE OF TECHNICAL SPECIFICATIONS

  • Master format (correct numbering and titling)
  • Section format
  • Section 1: Administration – definitions, descriptions, quality assurance,     warranties
  • Procedures – delivery, storage, handling
  • Maintenance – extra materials required, service
  • Section 2: Product information including manufacturer’s details, materials, equipment requirements, system requirements
  • Section 3: Execution of the specification (preparation, installation, quality control, training)

Pre-recorded lecture - 3.1
SPECIFICATIONS AND CONTRACTS

  • Securing a contractor
  • Contract
  • User manual
  • Review checklist

SPECIFICATIONS AND THE PRODUCT 

  • Detailed descriptions
  • Standards
  • Performance
  • Property rights

SPECIFICATIONS AND STATEMENTS OF WORK

  • Services
  • Products

CHECKING THE SPECIFICATION 

  • Functional language correctness
  • Theory
  • Prototypes
  • Realistic specifications
  • Compliance test
  • Evaluation criteria

Live Session - 4
TYPES OF SPECIFICATIONS

  • Government specifications and standards
  • Industry standards
  • Specifications for complex goods and services
  • Performance, design and cancelled specifications

WRITING THE SPECIFICATION
Time and cost framework, collaboration with other purchasers, using consultants and specialists, liaison with industry, specific and non-specific requirements, tiering of specifications, reviewing specifications, constructive changes, errors in specifications, conflicting requirements, data requirements, warranties, tolerances, specification approval and authorisation, configuration management, hazardous materials, conflicting requirements, setting clear limits, property disposal, quantities, performance and design, outline responsibilities, professionalism

Pre-recorded lecture - 4.1
QUALITY DEPLOYMENT FUNCTION 

Historical background, management and planning tools, customer requirements, technical requirements, planning matrix (customer perceptions), interrelationship between technical and customer requirements, technical requirements versus product design, technical priorities and targets, QFD template

DOS AND DON’TS OF SPECIFICATION WRITING
SPECIFICATION CHECKLIST

PriceR1,999.00 ZAR
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